Admin or OFFICE ASSISTANT job

POST 50/173 : OFFICE ASSISTANT (REF: 3/2/1/2017/337) Chief Directorate: Human Resources and Organisational Development SALARY : R226 611 per annum (Level 7)

CENTRE : Pretoria

REQUIREMENTS : Matric plus 2 years post school qualification in Public Administration /Office Administration or equivalent qualification. 1-2 years experience in rendering secretarial and administration support services to management. Knowledge of Government systems and structures. Understanding of the management information and formal reporting system. Professional office etiquette. Knowledge of office administration. Communication (written and verbal) and reporting skills, Good interpersonal, Organising and planning skills, Computer literacy. Ability to take initiative and work independently. A valid drivers license (code 08)

DUTIES : Manage operations to achieve secretarial outcomes, Organise and maintain the manager’s diary and prioritise meetings. Confirm appointments and remind the manager of engagements. Coordinate with and advise Departmental managers regarding engagements with the manager. Manage operations to achieve administrative support outcomes, operate and ensure that office equipment are in good working order. Provide administrative support services for the office of the manager. Ensure the safekeeping of all documentation in the office of the manager in line with relevant legislation and policies. Handle the procurement of office equipment, stationary and refreshments for the office of the manager. Prepare and submit S&T claims. Create and maintain a filling system of the office of the manager. Draft documents as required. Obtains inputs, collates and compiles progress report, monthly reports and technical reports for the manager. Make the necessary logistical arrangements and distribution of notices, minutes and agenda for meetings, and take minutes at meetings. Perform advanced typing work for the manager. Arrange international and domestic travelling and accommodation for the manager. Ensure the effective flow of information and documentation to and from the office of the manager. Respond to enquiries received from internal and external stakeholders. Draft documents as required. Manage the filing of documents for the office of the manager. Researches, collects, analyses and collates information requested by the manager. Prioritises issues for the office of the manager.

APPLICATIONS : The Department of Rural Development and Land Reform has launched the Erecruitment web site were applicants apply for a post on line. Applications must be submitted by clicking on the link to apply for the post above http://drdlr.erecruit.co.za/candidateapp/Jobs/Browse.aspx.

 

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