ADMINISTRATIVE ASSISTANT REF NO: DHET 54/04/2017

REF NO: DHET 54/04/2017     or

REF NO: 55/04/2017

Branch: National Skills Fund (NSF) Directorate: Bursaries

SALARY : R226 611 per annum, Level 07

CENTRE : Pretoria, Head Office

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REQUIREMENTS : A National Senior Certificate/Grade 12 or National Certificate (Vocational) (NC(V)) Level 4 certificate An appropriate Bachelor’s Degree/ National Diploma will be an added advantage, coupled which at least 3 years’ public sector administration experience. Candidates that have a good understanding of the post school education and training system will also have an added advantage. This is an administrative position in the National Skills Fund and requires an individual with proven administrative capabilities. Further skills requirements relates to technical proficiency, excellent communication and interpersonal skills, strong administrative organisational and general office management skills, problem solving and analysis, report writing, quality management, budgeting and financial management, stakeholder engagement and management. The incumbent must be client orientated, customer focused, responsive and be able to perform in a team environment. Good computer skills and a valid driver’s license are requirements. Although the position will be mainly office based, candidates must be willing to travel. Candidates must also be committed to work irregular hours to meet deadlines.

DUTIES : Prepare reports, presentations, correspondence and spreadsheets; Quality assure documentation; Correspond with and coordinate stakeholders; Upload documentation on the system; Take minutes of meetings and distribute to participants; Manage incoming and outgoing mail; Manage office stationary for the directorate; Manage office assets for the directorate; Manage travel, accommodation, S&T claims and other logistical requests for the directorate; Maintain the filing system for the directorate; Maintain directorate diary; Make photocopies of documentation; Prepare documentation for meetings; Answer telephone calls and take messages; Welcome visitors to the directorate; Prepare material for special events such as invitations, RSVPs and programs; Manage diary of the director; Make bookings and schedule meetings for the director; Perform other administrative support functions; Participate as an active member in the directorate.

ENQUIRIES : Mr P Mtshali Tel no: (012) 312 5089 / Mr R Kgare Tel no: (012) 312 5442

NOTE : This position will be based at the National Skills Fund’s head office at Ndinaye Building, 178 Francis Baard Street, Pretoria, Gauteng. Shortlisted candidates may be required to draft reports, perform presentations and undergo competency assessments as part of the selection process.

CLOSING DATE : 12 May 2017

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