DEPARTMENT OF WATER AND SANITATION SECRETARY JOBS X 2 POSTS

SALARY : R152 862 per annum, (Level 05)
CENTRE : Head Office (Pretoria) REF NO: 221217/04 A
NWRI Central Operation (Pretoria) REF NO: 221217/04 B
REQUIREMENTS : A Grade 12 and Certificate in Secretariat Services. One (1) to (2) two years

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experience in secretarial duties and/or general administration. Knowledge of
administrative procedures. Knowledge in secretarial duties, computer literacy,
sound organisational skills. Good people skills. High level of reliability. Sound
written and verbal communication skills. Ability to act with tact and discretion.
Basic Knowledge of dispute resolution process. Understanding of Social and
Economic development issues. Basic Financial Management and knowledge
of PFMA. Client orientation and customer focus. Accountability and Ethical
Conduct.
DUTIES : Provides secretarial / receptionist and clerical support service to The manager.
Receives telephone calls and messages for the manager and channels calls
to relevant role players if needs be. Manages and coordinates the diary of the
manager by recording appointments and events. Do all required typing in the
office of the manager. Operates office equipment like fax machines and
photocopies. Liaise with travel agencies to make travel arrangements and
other logistics. Coordinate and arrange all meetings and events for the office
of the manager. Collects all relevant documents and information to enable the
manager to prepare for meetings. Records minutes of the meetings of the
manager when required. Process all travel and subsistence claims and all
invoices that emanate from the activities of the work of the manager. Drafts
routine correspondence and reports and administers matters like leave
registers and telephone accounts. Receives, records and distributes all
incoming and outgoing documents. Handles the procurement of standard
items like stationery, refreshments etc. Remains up to date with regard to
prescripts / policies and procedures applicable to her / his work terrain to
ensure efficient and effective support to the manager. Studies relevant Public
Service and Departmental prescripts / policies and other documents to ensure
that the application thereof is understood properly. Remains abreast with
procedures and processes that apply in the office of the manager. Perform any
other relevant function.
ENQUIRIES : Mr V Mfomande, Tel, 012 336 8667 Head Office (Pretoria)
Ms N Ndumo, Tel 012 741 7340 NWRI Central Operation (Pretoria)

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