Executive Secretary job

Reference Number: FINA6002

Position: Executive Secretary

Department: Finance
Division: Office of the Group Chief Financial Officer
Salary: R199 308 – R273 396 per annum (plus benefits)

Minimum Requirements:

Grade 12 plus secretarial qualification
General office management and administration, management and budgetary planning experience
Core Responsibilities:

Develop and maintain a comprehensive filing system for the unit in accordance with the National Archives and Records Services Act 1966 of South Africa
Communicate on behalf of the office of the Group Chief Financial Officer using written and/or oral media as well as to keep record of any communication that is made to the office of the Group Chief Financial Officer
Take control of situations that arise in the absence of the Group Chief Financial Officer (including crisis situations) and be able to deal with situations in a professional manner and in a manner that furthers the objectives of the Group Chief Financial Officer’s office. Undertake duties and interventions when necessary to provide the required level of support
Ensure that the information coming into the office is kept confidential and is discussed and circulated only with the authorization of the Group Chief Financial Officer.
Handle the compilation of reports, presentations and answering of correspondence which is of a non-technical nature
Coordinate the activities with the office to ensure that goals and objectives set by Council and the Group Chief Financial Officer are met
Deal with the public desiring interaction with the Group Chief Financial Officer in a manner that is professional, courteous and in keeping with the principles of Batho Pele
Interested candidates whose background and experience match these challenging and exciting positions are invited to apply using an online application form attached to the advertisement on the website of the City of Ekurhuleni (www.ekurhuleni.gov.za) or the intranet (for internal staff).

Enquiries: Tel: (011) 999 7532

Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.

Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The City of Ekurhuleni subscribes to the principles of the Employment Equity Act and reserves the right not to appoint.

Closing date: 2017/10/05

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