HUMAN RESOURCE CLERK SUPERVISOR
REF. NO.: 2017/024 (Re-advertisement) Nature of post: Permanent
SALARY : R226 611. per annum (Salary level 07) plus benefits as applicable in the Public Sector
CENTRE : Central Office
REQUIREMENTS : A grade 12 certificate or equivalent. Appropriate M+3 qualification in Human Resource Management / Business Administration / Public Management / Industrial Relations. Three years’ experience in the spheres of human resource management, administration and development (HRMA&D). Valid driver’s license. Knowledge and understanding of legislative and regulatory framework and environment informing human resources management, development and employee relations. Proven ability to implement internal systems and controls to ensure sound operational management. Proven computer literacy, including MSWord, MSExcel and MSPowerPoint. Proven reporting writing and presentation skills. Proven skills related to the preparation and implementation of human resource-related plan. Knowledge of storage and retrieval procedures in terms of the working environment. Understanding of the work in registry A practical computer test on Microsoft programmes (MSWord, MSExcel and MSPowerPoint) may be conducted. 23
DUTIES : Human Resource Administration: Manage the appointment of new employees. Manage and verify the processing of HR allowances, awards, bonuses and deductions. Manage the processing of the monthly payroll. Manage the processing of terminations. Manage the recruitment & selection administration. Manage and verify the processing of all leave related transactions. Manage and verify conditions of service related transactions and correspondence. Recommend (approve) transactions on Persal and VIP according to delegations. (Final authorisation should happen on a higher level preferable at AD or higher level). Human Resource Management: HR provisioning (Recruitment and selection, advertisements, appointments, transfers, verification of qualifications, secretariat functions at interviews, absorptions, probationary periods, etc.). Implement conditions of services (leave, housing, medical, injury on duty, long service recognition, overtime, relocation, pension, allowances, PILIR etc.). Termination of service. Prepare reports on human resource administration issues and statistics. Allocate and ensure quality of work. Assess staff development. Supervise the analysis and administration of the organisation and post establishment. Undertake human resource planning. Supervise human resource practices. Supervise the performance management process. Human Resource Records Administration: Supervise the opening of files for each employee. Supervise the maintenance of files. Supervise the archiving/disposal of files. Supervise the filing of documentation. Supervise the safeguarding of files and documentation. Performance Management: Meet deadlines relating to Supervisees’ performance contracts. Meet deadlines relating to Supervisees’ Quarterly performance reviews. Meet deadlines relating to Supervisees’ annual performance assessments. Ensure that Supervisees have correct and up to date job profiles. Ensure that relevant Audit-related actions as per the latest Audit Action Plan are included in Performance agreements of affected staff. Apply discipline. Ensure that newly-appointed Supervisees are inducted within three (3) months after appointment. Ensure that Training interventions agreed to in the Personal Development Plans of Supervisees are implemented within the agreed timeframe. Ensuring that Key Result Area (KRA’s) of Supervisees are aligned to the Department’s and College’s Strategic plan, Annual Performance Plan (APP) and Operational plan. Ensure that all funded, filled and unfilled posts within one’s area of responsibility are evaluated. Ensure that the Employment Equity profiles of the College is in line with the Employment Equity Plan of the Department.
ENQUIRIES : Mrs JSM Smith at (035) 902 9511