REGISTRY CLERK: SECURITY AND FACILITIES MANAGEMENT SERVICES REF NO: MISA/RC: S&F/31 SALARY : R152 862 – R 180 063 per annum
CENTRE : Misa Head Office, Centurion
REQUIREMENTS : A Grade 10/ Senior Certificate or Equivalent with between 0-2 years’ experience. Generic Competencies: Problem solving, Planning and Organising, Communication (verbal & Written), Computer literacy. Technical competencies: In depth knowledge and understanding of: Filling system, Mail procedure manual, Promotion of access to information act, National archives.
DUTIES : The successful candidate will perform the following duties: Provide registry counter services: Attend to clients, Handle telephonic and other enquiries received, Receive and register hand delivered mail/file, Handle incoming and outgoing correspondence:, Receive all mail, Sort, register and dispatch mail, Distribute notices on registry issues, Render an effective filing and record management service: Opening and close files according to record classification system, Filing/storage, tracing (electronically/manually) and retrieval of documents and employee personal files. Manage the document storage in the registry in accordance with MISA’s File Plan and document management system. Complete index cards for all files. Operate office machines in relation to the registry function: Open and maintain Franking machine register and remittance register. Frank post, record money and update register immediately on daily basis. Hand delivers and signs over remittances to finance. Send back wrong remittances to sender via registered post and record reference number in register. Lock post away in postbag for messengers to deliver to Post Office, Process documents for archiving and/or disposal: Comply with the relevant National legislation when determining timeframes for disposal of records, Electronic scanning and indexing of files. Sort and package files for archives and distribution, Compile list of documents to be archived and submit to the supervisor, Keep records for archived documents. Electronic routing of documents
ENQUIRIES : Mr. Mongi Khanyile Tel: (011) 704 2863
APPLICATIONS : Applications must be e-mailed to: firstname.lastname@example.org
NOTE : Candidates should therefore possess managerial skills on different levels of proficiency of the posts. Short listed candidates, could be expected to complete management competency assessments.