REGISTRY CLERK (REF: 3/2/1/2017/301) Directorate: Quality Assurance and Administration
SALARY : R152 862 per annum (Level 5)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS : Grade 12 Certificate or equivalent. Knowledge of registry duties, practices as well as the ability to capture data, and operate a computer. Working knowledge and understanding of the legislative framework governing the Public Service and records management. Knowledge of storage and retrieval procedures in terms of records management. Understanding of the registry procedures. Computer literate. Planning and organisation skills. Language. Good verbal and written communication skills.
DUTIES : Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Receive all mail. Sort, register and dispatch mail. Distribute notices on registry issues. Opening and close files according to record classification system. Filing documents and maintain record storage. Tracing (electronically/manually) and retrieval of documents and files. Complete index cards for all files. Open and maintain Franking machine register. Frank post. Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messenger to deliver to Post Office. Open and stamp; maintain remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittance to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of amount of letters franked. Electronic scanning of files. Sort and package files for appraisal and disposal. Compile list of documents to be disposed and submit to the supervisor. Keep records of disposed documents.
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