SECRETARY JOB , REQUIREMENT :GRADE 12 ONLY

(REF NO: HO 2018/03/05)
SALARY : R152 862 per annum
CENTRE : National Head Office
REQUIREMENTS : Grade 12 with typing as a subject or any other training course or qualification
that will enable the person to perform the work satisfactorily. Computer literate.
Competencies and attributes: Honesty and integrity. Attention to detail. Plan
and organize. Punctuality and confidentiality. Service delivery and client
orientation. Excellent communication skills (written and verbal). Ability to work
under pressure. Ability to coordinate and organize work related tasks. Good
telephone etiquette. High level of reliability. Ability to act with tact and
discretion.
DUTIES : Responsibilities: Execute office and general administrative duties. Screen and
answer telephone calls. Type correspondence. Compile documentation and
presentations. Ensure proper record management through effective filling
systems. Manage electronic document tracking system. Maintain diary and
manage appointments. Responsible for the management of document
tracking system. Arrange and coordinate meetings, workshops etc. Facilitate
the procurement of office equipment such as stationery. Perform all such tasks
and duties related to the role. Make all transport arrangements for
conferences, courses, meetings and hearings away from the office. Manage
finances and assets.
ENQUIRIES : Mr TO Mokhele 012 3072173/Mr Y Naidoo 012 307 2079/Ms M Marais 012
307 2977/Ms TP Baloyi 012 305 8589
APPLICATIONS : Indicate the reference number and position you are applying for on your
application form (Z83) and post your complete application to the relevant
address as indicated below: Head Office: Department of Correctional
Services, Post Advertisement Section, Private Bag X136, Pretoria, 0001 or
hand deliver at: 124 WF Nkomo Street, Poyntons Building, Cnr WF Nkomo
and Sophie De Bruyn Street, Pretoria, 0001 (Previous: Cnr Church and
Schubart Street).
NOTE : Before you apply: All costs associated with an application will be borne by the
applicant. The Department of Correctional Services is an equal opportunity
employer. The Department will take into consideration the objectives of
Section 195 (1) (i) of the Constitution of the Republic of South Africa, 1996
(Act 108 of 1996) and the Employment Equity Act, 1998 (Act 55 of 1998) in
filling of these vacancies. It is our intention to promote representivity in respect
of race, gender and disability through the filling of these positions. In support
of this strategy, applicants need to indicate race, gender and disability status
on the application form/CV. Applicants who have retired from the Public
Service with a specific determination that they cannot be re-appointed or have
been declared medically unfit will not be considered. Please take note that
correspondence will only be conducted with the shortlisted candidates. If you
have not been contacted within three (3) months of the closing date of the
advertisement, please accept that your application is unsuccessful. Please do
not call the department to enquire about the progress of your application. The
Department of Correctional Services reserves the right not to fill any of these
advertised posts. Applications: Applications must be submitted on form Z83
(Public Service Application form), obtainable from any Public Service
Department, and must be completed in full. Applications must be accompanied by a CV, copies of qualifications, identity document and valid driver’s licence.
Please Note: All copies attached must be certified a true copy of the original
and not older than three months. Please send a separate and complete
application for each post you apply for, stating the correct reference for each
position you are interested in. Faxed and e-mailed applications will not be
accepted. Candidates must comply with the minimum appointment
requirements. CV’s should be aligned to reflect one’s degree of compliance
with the advert requirements and responsibilities. Note: Appointment under the
Public Service Act.
CLOSING DATE : 23 March 2018 at 15h45

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