REF NO: 35/2018 Office of the Chief Director: National Archives of South Africa

SALARY : R226 611 per annum

CENTRE : Pretoria

REQUIREMENTS : An appropriate 3-year degree or National Diploma and 3 years relevant secretarial experience or a Senior Certificate and a minimum of 5 years’ experience in rendering secretarial/administration support services to a Senior Manager. Sound verbal and written communication skills. Good telephone etiquette and interpersonal skills. Sound organisational skills. The candidate must have the ability to act with tact and discretion autonomously. Intermediate to advanced knowledge of Microsoft office packages, including spreadsheet and presentation packages. Must demonstrate high level of reliability and be willing to travel when the need arises.

DUTIES : The purpose of this post is to provide a secretarial, clerical and administrative support service to the senior manager at an advanced level. Handle telephone and written enquiries. Manage the diary of the senior manager and keep it up to date. Liaise with travel agencies to do travel arrangements of the senior manager. Process subsistence and travel claims. Type and prepare presentations. Organise and manage logistics for workshops, seminars and meeting for the senior manager. Prepare agendas, programmes and record minutes of meetings of the senior manager. Draft allocated correspondence and reports. Administration of leave register and telephone accounts. Maintain the office filling and administrative responsibilities. Handles the procurement of standard items like stationary, refreshments etc. for the activities of the Directorate. Supports the senior manager with the administration of the budget.

ENQUIRIES : Ms N Ngcama, Tel 082 324 3637

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